Easily create and manage event parking reservation links with Offstreet Events. With this feature, admin can enjoy full control over event parking management.
Before You Begin
Log in to your Offstreet dashboard
On the lefthand sidebar, click on the 'Events' option Depending on your security permissions, you may not have access to this option Please contact your system administrator to request access
Create a new event by clicking 'Create Event', or manage existing events by clicking 'Event List'
Creating an Event
After logging into the dashboard, click on the 'Events' dropdown in the sidebar
Click on 'Create Event' and complete the form
Event Details
Event Name: In this field, add a descriptive name for your event. This will be visible to parkers who visit the registration link.
Event Contact: This is an optional field that allows you to include the event host's contact information for reporting purposes. Guests cannot see this information.
Billing Code: This is an optional field that allows you to include the event host's billing code for reporting purposes. Billing codes can be specific to a department, group, or organization. This is confidential and for internal use only. Guests cannot see this information.
Parking Authorization
Authorization Zone: Choose the zone or lot where parkers for this event are authorized to park. Zones must be configured in the 'Locations' page before an event is created.
For events with parking that is valid across multiple enforcement zones, please reach out to Offstreet Support for configuration help.
Event Dates: Each event requires a start and end date and time. Vehicles registered using the event link are only valid during the specific time period. The link will expire after the end date and time pass, preventing further use. Users can create single-day, or multi-day events. Multi-day events cannot be segmented.
Event Settings (Optional)
Maximum Number of Parkers: Limit the number of registrations that can be created with your event link. Setting this amount ensures that the total number of registrations has a limit, and will restrict any registrations from being created once that limit has been reached.
Collect Additional Information: Outside of requiring guests to enter their license plate number, you can also collect other information such as name, email, or phone number. Choose between an input field, where the parker has to enter their response, or a dropdown, where the parker can choose from a list of pre-set responses.
Require Code: A code can be required to create a registration for the event. The code provides proof that the guest is authorized to register their vehicle for this event. A single code can be added, meaning all guests will receive and enter the same code. Alternatively, multiple codes can be added if guests are expected to receive and enter their own, unique, code.
Add Flat Rate: A flat rate can be attached to each registration created using the event link. The guest is not charged, and this setting will only apply a rate internally. When a report is pulled, the configured rate will display in your report.
Event Portal
Link Type: Each event generates a link that guests can use to register for parking. The link type will determine how the event link can be accessed. Guests can choose to create a new link, or use a pre-existing link for the zone or lot.
Generate a unique link for the event: This option will create an exclusive link for the event where guests can only view and register for the event you are creating. This option is auto-selected.
Allow guests to select from a list of active events under [Location Name]: This option will add the event to an existing link unique to the event's authorization zone. All active events for the specified zone will be listed on the unique link.
Add Branding: You can add branding or a logo to the event link. Files must be .JPEG, .PNG, or .SVG and will be positioned in the top, centre of the form.
Add Custom Messaging: Custom messaging can be used to relay important information to your guests. Your message will get added to the event link, in addition to the email confirmation.
Enable Map Support: Set the location of the zone or lot and allow guests to get directions through Google Maps, Apple Maps, or Android Maps.
Enable Kiosk Mode: Kiosk mode hides the navigation bar in the Offstreet Portal. This setting is suitable for situations where the event link is expected to be loaded on a tablet for guest registration.
Create Event: Clicking 'Create Event' will complete the process of Creating an Event. Once clicked, you will be re-directed to View Event where you can review the settings, copy the link, and make changes where needed.
QR Code: Upon creation, each event will generate a QR Code unique to the event link. This file can be downloaded and distributed to guests. Both the QR Code and event link will direct guests to the same event.
How To Manage Events
Edit an Existing Event
Click on 'Events' in the lefthand sidebar
Select 'Event List' from the dropdown menu
Locate your desired event in the list
Click on the event name to access the event's details
Navigate to the section you wish to modify
Click the 'Edit' button to enable editing mode
Update necessary field(s)
Find the green 'Save' button and click it to save your changes
Once done, a confirmation notification will appear at the top-right corner of the page, confirming the update(s)
Delete an Existing Event
Click on 'Events' in the lefthand sidebar
Select 'Event List' from the dropdown menu
Locate your desired event in the list
Use the checkbox on the left side of the table to select the event
Go to the red 'Delete' button located on the top-left corner of the table, then click the button
A confirmation box will ask you to verify the request, if yes click the red 'Delete' button
For deletions of 2 or more, users will be required to enter 'delete' before proceeding
Once done, a confirmation notification will appear at the top-right corner of the page, confirming the deletion(s)
Generate Report For A Single Event
From the lefthand sidebar, click on 'Events'
Choose 'Event List' from the dropdown menu
Find the event you need a report for
Use the checkbox on the left side of the table to select the event
Go to 'Generate Report' located at the top-left corner of the table, then click the button
A menu will appear; select the desired file type for your report
Your report will be downloaded directly to your computer
Generate Report For Multiple Events
From the lefthand sidebar, click on 'Events.'
Choose 'Event List' from the dropdown menu
Select the events you wish to generate reports for by checking the boxes on the left-hand side of the table
Click on 'Generate Report'
A menu will appear; choose your preferred file type for the report
Your report will be downloaded directly to your computer
Export Event List
Click 'Events' in the lefthand sidebar
Click 'Event List' in the lefthand sidebar
Click the green 'Export' button on the righthand side of the page
Click on the file type you would like to export
On click, a green loading indicator should appear
The file will get downloaded directly to your computer
